University of Colorado | CU Anschutz Medical Campus

School of Medicine Biochemistry and Molecular Genetics Department

Working PERA Retiree

Position #00795411 – Requisition #27629

*This position is internal to University of Colorado PERA retirees.*

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.

• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:
This position is a full-time professional position in the Department of Biochemistry and Molecular Genetics in the School of Medicine on the Anschutz Medical Campus in Aurora. This position will serve as a Grants and Finance specialist for the department and act as a primary point of contact for all PostAward grant and payroll activity. This role will be responsible for managing, developing, implementing and oversight of all PostAward grant functions for all Biochemistry and Molecular Genetics Faculty, Postdoctoral Fellows and Graduate Students, in accordance with the policies and procedures of the Department, School of Medicine and University. This position will also manage all grant account activity for all AEF, CU Medicine, gift, and other funds in the department, as well as act as backup for the Departmental PreAward Specialist. This position will oversee the financials of 24 laboratories in the department and will be highly accountable for the financial wellness of all laboratories. Furthermore, this position will act as the Payroll Liaison for the Department of Biochemistry and Molecular Genetics and will manage all departmental payroll functions, including hiring, terminations, vacation payouts, funding distribution changes and leave management.

This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an advanced and expert level, and that this position has complete responsibility and accountability for all departmental processes that involve PostAward grant management, as well as Payroll/Human Resource functions.

Example of Work Performed:

PostAward & Finance:

• Management and oversight of all sponsored projects in the Department of Biochemistry and Molecular Genetics. This includes all Fund 30, 31 and 34 speed-types within 20085 and 20086 orgs.

• Act as a resource and PostAward SME.

• Oversight of all expenditures on sponsored projects to ensure compliance with all applicable federal guidelines (including OMB Circular A-21 and OMB Uniform Guidance), state regulations and University fiscal policies.

• Oversight of all expenditures on sponsored projects to ensure compliance with sponsor-specific rules and restrictions (for example, NSF, Komen, AHA, ACS, ADA, DOD, LLS, ALS, etc).

• Manage each PI’s laboratory finances as an individual business entity. Prepare three-year forecast for each lab by incorporating all available funding, all personnel and operating costs into budget projections model on a bi-monthly basis. Requires knowledge and use of COGNOS m-FIN, PeopleSoft, Dean’s AEF reporting, CU Medicine reporting, CU Foundation Financial Edge reporting, Departmental ICR allocations, Departmental State funds as well as Microsoft Excel. Will include use of eThority reporting system and other SOM reporting systems as developed.

• Participate in regular meetings with each departmental faculty member (in conjunction with Department Chair and DFA) to provide and analyze three-year forecasts and to discuss future business decisions/plans. Provide any additional information needed on individual grants, average operating cost rate per lab, personnel costs, PI FTE requirements/restraints, job classes and codes, and effort and appointments for personnel.

• Reconcile budgets entered into general ledger with budget approved by the sponsor through Pre-Award application process.

• Reconcile direct and indirect costs for all projects to ensure all appropriate expenditures have been posted to project speed-type before close-out process and to prevent any overages/deficits.

• Work with the Finance Office and Office of Grants & Contracts to process all journal entries for the department.

• Process all tuition remission for all graduate students in the department, Spring, Summer and Fall for each fiscal year.

• Process payroll expense transfers (PET’s) and funding distribution updates for all project speed-types.

• Contact sponsors regarding all re-budgeting requests, carry-forward requests, special permission requests and guidelines/restriction clarifications.

• Perform a monthly reconciliation of Abnormal Balance report for the department and monitor cash balances on all speed-types. Work with the Office of Grants & Contracts Billing and Accounts Receivable departments on any discrepancies, late payments, late invoices or incorrect allocations of payments. Contact sponsor(s) regarding any discrepancies and/or missing payments when necessary. 

• Perform monthly tracking of all contract and subcontract invoicing and payments for all sponsored projects and contracts as well as fund 20 invoicing and payments for all auxiliary funds.

• Prepare A-21 Checklist and back-up documentation for all sensitive expenditures on sponsored projects during close-out process. Provide documentation to appropriate Post Award Administrator within the Office of Grants & Contracts for official project record.

• Manage spending on all grants closing out to ensure they are properly spent out and all expenditures post within the allowable time frame.

• Reconcile Federal Financial Reports and Final Expenditure Reports to the general ledger prior to Office of Grants & Contracts submission to sponsor. Work with the OGC PostAward manager to close out all projects in a timely manner and prepare all reports for the close-out process.

• Manage departmental service centers. Work with service center managers to monitor billing and accounts receivable/collection processes.

• Work with Service Center Director and Manager to create annual cost studies and submit for approval by the Finance Office. 

• Reconcile Fund 28 auxiliary speed-types on a monthly basis and prepare financial reporting statements for Service Center Director. Prepare necessary journal entries and/or payroll expense transfers to comply with University fiscal year-end carry-forward policies.

• Participate in regular meetings with Service Center Director(s) and/or Manager(s) (in conjunction with Department Chair and DFA) to provide and analyze available funding, operating costs and to discuss future business decisions/plans.

• Serve as back-up for the PreAward Grants Specialist for grant applications, budgets, contracts, subcontracts, SPO’s for subcontracts, Just-In-Time requests, and effort on grant progress report reporting for all eSNAP progress reports.

• Serve as back-up for Structural Cores Financial Manager as needed, regarding all functions of the structural cores and service center activity for the eight structural biology cores.

• Train and mentor other grants specialists both in our department and other School of Medicine departments and provide advanced and expert guidance to other administrative staff in the School of Medicine as needed, regarding PostAward grant administration.  Participate in grant working groups in the School of Medicine and attend the national annual NCURA conference PostAward Grant Sessions.

Payroll:

• Perform monthly adjustments and monitoring of Departmental Payroll Funding distributions, compensation and job codes, according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts. 

• Work with PreAward team on all personnel effort reporting for all sponsored projects, according to the sponsor guidelines.

• Create Payroll expense transfers as needed to adhere to adjusted budgets, late awards, grant overages, grant surplus, FFR adjustments for payroll, PETB to move benefits charges.

• Manage front end loading of personnel into HCM, personal data, position creation and hiring and/or terminations, job code changes, compensations adjustments, FTE changes and time collection.

• Work with Department Administrator on all Human Resources issues and solutions to complex personnel situations.

Salary and Benefits:

The salary range (or hiring range) has been established at $45.00/Hr

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at Employee Services .

University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background checks for all new employees prior to their employment.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Alternative formats of this ad are available upon request for persons with disabilities.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits .

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please contact hr.adacoordinator@ucdenver.edu for information on disability accommodations

Office of Equity: https://www1.ucdenver.edu/offices/equity

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, person, with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Minimum Qualifications:

• A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
• The position requires extensive, diverse and progressively responsible Pre- and PostAward grant and contract management experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications:

• Five (5) or more years of advanced or expert level experience with PostAward grants and contracts management.
• Experience acting as work lead or supervisor in a professional setting.
• Experience working with University of Colorado financial reporting systems including COGNOS, CIW, mFin, HCM Elevate, CU Careers, etc.
• Payroll experience.
• Experience in providing professional and technical assistance to faculty, staff and students within a higher education and/or medical education environment.
• Experience with financial forecasting and budget analysis.

Competencies/Knowledge, Skills and Abilities:

• Advanced and expert knowledge of research grant preparation and administration is required; including PostAward for NIH awarded grants and federal audit experience as well as thorough knowledge of the A21 and UG policies.
• Working knowledge of all UCD policies and procedures as well as University payroll processes and procedures.
• Working knowledge of all UCD systems (including: HCM, mFIN reporting and finance, CU Careers/Taleo, Cognos, etc.)
• Highly professional, respectful and effective communication skills is a must, both written and in verbal communication.  
• Ability to take initiative in the workplace.
• Must have a strong knowledge of:
  • PostAward grant management.
  • PreAward grant management.
  • Financial budgets, statements, and reconciliations.
  • University of Colorado payroll processes including funding distributions, PET’s and suspense reports.
  • Table 1 and annual review processes.
  • Purchase orders, standing purchase orders, purchase requisitions, interdepartmental invoices and payment vouchers (for employees as a delegate).
  • Travel coordination and reconciliation; Concur Travel and travel reconciliations.
  • Procurement Card data entry, receipt management and reallocation.
  • CU Medicine financials, CU Foundation financials and CU Marketplace.
  • Financial and Procurement Forms and application processes.
  • GIR and GAR for service cores.
  • Faculty Affairs processes.
• Strong office administration and management skills.
• Ability to perform as an administrative lead and exercise significant leadership and organizational skills.
• Ability to work with challenging and difficult personnel to find reasonable solutions to complex financial and personnel related issues.
• Strong technical skills, which includes the ability to work with Microsoft software, programs and applications ((primarily Excel and Access); willingness to learn new systems is essential as well as a high level of attention to detail.
• Ability to multi-task.
• Individual must be motivated, accountable, and responsible, with excellent decision maker and negotiation skills.
•  Strong customer service skills.
• Take charge attitude, critical thinker, and highly professional.
• Demonstrated ability to create new processes and procedures independently and implement changes effectively and successfully.

Ability to take initiative to establish work priorities and follow-through to insure timely completion of activities.