Orthopaedic Surgery

Full Time

69599BR

Job Summary

The function of the academic office of the Orthopaedic Surgery Service at UCSF is to provide high level administrative support services for the professional commitments of the faculty in the Department, including teaching and research activities.

Under general supervision, working independently, this position is responsible for the complete coordination of the academic offices for the UCSF Department of Orthopaedic Faculty residing at Parnassus Heights. The incumbent plays a significant, proactive, and creative role to facilitate and expedite the integration, communication, and coordination of all information and activities related to the full-time faculty, clinical fellows, and residents associated with the services and programs supported within the Department. The position also handles special projects for the Chief of Service, Chief Technology Officer and the Department MSO as needed.

Department Description

The Department of Orthopaedic Surgery is a medium-sized academic department in the School of Medicine (SOM), engaged in clinical, research and training activities. The Department has over 90 full time faculty, 28 other academic appointees, 8-10 postdoctoral scholars, 37 residents, 8 fellows, and 120 staff members. Our departments mission is pioneering musculoskeletal discovery and innovative care to transform lives.

Required Qualifications

• High school graduation and four years of related administrative /executive experience; or an equivalent combination of education and experience.
• Excellent interpersonal and oral and written communication skills
• Demonstrated experience with copy-editing and proof-reading
• Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multi-tasking) and ability to set priorities when confronted with competing requests
• Ability to meet tight deadlines and last-minute requests efficiently and accurately;
• Strong knowledge of MS Office (including Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; and WordPress for HTML,
• Demonstrated record of reliability and excellent attendance
• Demonstrated experience and a high skill level related to confidentiality, discretion, and good judgment
• Demonstrated experience supporting C suite level executive including calendaring and scheduling meetings, phone conferences.
• Demonstrated ability to interact effectively with wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional and efficient.
• Demonstrated experience making travel arrangements including air, conference, hotel, car reservations and processing expense reimbursements
• Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications and CV’s

Preferred Qualifications

• Knowledge of UC Accounting practices, purchasing and reimbursement
• Basic knowledge of scientific and medical terminology
• Proven grants management experience
• Experience working in an academic environment;

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Location

Parnassus Heights (SF)

Additional Shift Details

8:00am - 5:00pm