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Director of Development, Operations and Programs
Job Description
Posting Number
PG191997EPInternal Recruitment
NoWorking Title
Director of Development, Operations and ProgramsAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday - Friday, 8:00am - 5:00pm; additional hours as needed to meet established deadlines.Job Location
Raleigh, NCDepartment
NC State Engineering FoundationAbout the Department
About NC State:
North Carolina State University (NC State) was founded in 1887 with the purpose of creating economic, societal, and intellectual prosperity for the people of North Carolina. Today it is the largest university in North Carolina with more than 34,000 high-performing students, 8,000 pre-eminent faculty and staff and over 230,000 living alumni. NC State is known for its leadership in research, education, and service. As a Research 1 university, we are recognized for our strengths in science, engineering, and technology. The University consistently ranks among the top public universities and is one of the best values in higher education.
In 2016, NC State launched the Think & Do the Extraordinary Campaign, the most ambitious fundraising effort in the history of the university with a $1.6 Billion goal. Priorities included dramatically increasing endowment to benefit students and faculty, enhancing facilities, and strengthening support for current operations.
Primary Function of Organization:
NC State is home to one of the world’s best colleges of engineering and computer science.
The College of Engineering is ranked 25th overall on the US News rankings of engineering graduate programs and 12th among public institutions. In 2019-20, research expenditures in the College reached nearly $196.7 million which ranked 9th among public engineering colleges. NC State Engineering is one of two engineering colleges in the nation to lead two National Science Foundation Engineering Research Centers (ERC) at once, and one of only two colleges to ever take the lead role in three ERCs.
The College of Engineering is home to over 10,000 students who are involved in one of the 18 bachelors’, 21 master’s, and 13 doctoral degree programs offered. There are nine academic departments including: Biomedical Engineering, Chemical and Biomolecular Engineering, Civil, Construction, and Environmental Engineering, Computer Science, Electrical and Computer Engineering, Industrial and Systems Engineering, Materials Science Engineering, Mechanical and Aerospace Engineering, and Nuclear Engineering.
The College’s commitment to excellence is evidenced by the success of our faculty and students. Each year, both faculty and students receive numerous scholarly and professional awards for their teaching and technological achievements, and our graduates find top-notch careers in research and development, design, production, and management. Many of our 70,000 alumni hold leadership positions in government and both private and public sector institutions around the world.
Chartered in 1944, the NC State Engineering Foundation, Inc. (NCSEF) is a private 501c3 non- profit organization which raises funds from alumni, friends, industry-related foundations, and other sources to support the College of Engineering at NC State. Current fundraising initiatives include scholarships, fellowships, professorships, study abroad funds, other faculty, and student support, and capital projects like Fitts-Woolard Hall (the fourth Engineering building to be built on Centennial Campus). At the close of the university’s Think and Do the Extraordinary Campaign in December of 2021, the College exceeded its initial $230M campaign goal, raising over $240M.
Essential Job Duties
The Director of Development (DoD), Operations and Programs will oversee the business and advancement functions of the Office of College Advancement in the College of Engineering at NC State, including one 501©3 non-profit organization and the NC State Engineering Foundation. This position manages staff in the areas of business services, events, and constituent engagement, serving as a dotted-line supervisor where needed for up to five department-based alumni relations and engagement staff. The DoD, Operations and Programs oversees internal business operations and advancement functions for the College, freeing the Assistant Dean of Development to focus on external relations, philanthropy, strategic planning, and staffing senior academic leadership in their fundraising objectives. This position serves as a member of the department’s senior leadership team and the primary liaison to University Advancement Services and University Foundations Accounting and Investments (FAI). The position reports directly to the Assistant Dean for Development/Executive Director of the NC State Engineering foundation with a dotted line to the Assistant Dean for Finance.
- Ensure the unit adheres to all federal, state and University policies, procedures and regulations regarding gifts and contributions.
- Ensure the NC State Engineering Foundation adheres to 501©3 policies and compliance requirements, as well as donor requirements, including coordination of annual audit with FAI.
- Ensure the unit adheres to all federal, state and University policies, procedures and regulations regarding the unit’s internal personnel and financial practices.
- Monitor endowment income and discretionary projects; oversee all gift receipts and gift processing, including tax affirmations for charitable contributions and equipment donation tax compliance forms
- Serves as initial point of contact to COE HR office for personnel actions and requests.
- Provide and ensure effective fiscal stewardship of the College Advancement budget as well as endowments and restricted funds.
- Oversee budgeting, financial forecasting, and cash flow for the unit.
- Serve as advisor to the Assistant Dean on the organization’s financial, budgeting, and administrative processes, including HR, with an eye to continuously developing and improving systems.
- Maintain internal controls and safeguards for receipt of revenue, accounting of costs, and reporting and management of program budgets and actual expenditures.
- In concert with the Assistant Dean, lead the College Advancement and Foundation annual budgeting and planning processes, providing recommendations to the College’s Chief Financial Officer and Dean for approval prior to submission to the Treasurer & respective Board committee.
- Represents the College in engaging the board’s audit & finance and committees, including annual budget preparation and reporting to board.
- Maintain an understanding of fundraising goals and how they relate to the College’s strategic plan to inform strategic deployment of resources (financial and personnel)
- Manage the College Advancement events, stewardship, and volunteer management staff in coordination with campus-wide partners in each of these functional areas (e.g. University Special Events, Alumni Association).
- Manage the endowment and restricted fund memorandum of understanding process.
- Responsible for essential NC State Engineering Foundation operations, including ensuring the Board meets its fiduciary responsibilities with regular meetings, minutes, compliance, and reporting. In partnership with the chair of the strategic planning committee, manage to and measure progress against the Foundation board’s strategic plan
- Serve as liaison to other-department-based staff with advancement-related duties throughout the College, including business officers overseeing the submission of Chartfield requests to establish projects to receive ledger-7 University gifts and proper administration of ledger-6 Foundation gifts. Monitor list of staff members with CRM access, ensuring alumni/friends data usage guidelines are upheld.
- In collaboration with COE HR office, develop a communications plan for professorships, including monitoring the UNC System matching queue timing, communicating with donors about the match and appointment process, and communicating with academic departments when professorship funds are available for use.
- Review and approve all legal documents which obligate the Foundation and coordinate with the Office of General Council and/or the Foundation attorney.
- Serves as primary contact for FAI and the University/Foundation Treasurer on all business matters.
Other Responsibilities
N/A
Minimum Education and Experience
Bachelor’s Degree from an accredited institution.
Five (5) + years in a higher education, non-profit, or private sector equivalent.
Experience in Excel, Word, and Google Suite proficient.
General knowledge of accounting and financial and gift transactions in a non-profit context.
Five (5) + years in a higher education, non-profit, or private sector equivalent.
Experience in Excel, Word, and Google Suite proficient.
General knowledge of accounting and financial and gift transactions in a non-profit context.
Other Required Qualifications
Strong written and verbal communication skills
Preferred Qualifications
Three (3) years experience managing direct reports.
Higher education advancement experience.
Degree in Business Administration, Public Administration, Accounting or related field.
Experience with WRS Systems, Fundriver and donor databases.
Higher education advancement experience.
Degree in Business Administration, Public Administration, Accounting or related field.
Experience with WRS Systems, Fundriver and donor databases.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
08/29/2022Special Instructions to Applicants
In addition to your application, please attach a resume, cover letter, and contact information for three (3) professional references.
Position Number
00041571Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment ID
143801 - Dean Of Engineering/foundationAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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