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Academic Scheduler

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University of Maryland

Job Description

Position Number:

104722

Title:

Coordinator

Functional Title:

Academic Scheduler

Category Status:

33-Exempt Regular

Applicant Search Category:

Staff

University Authorized FTE:

1.000

Unit:

BMGT-Dean-General Operating

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol

The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.

Position Summary/Purpose of Position:

Position creates and maintains the academic course schedule for the Robert H. Smith School of Business. Coordinates scheduling of courses at all degree levels for programs in College Park, Shady Grove, Baltimore, and Washington D.C. Requires working closely with the Office of the Registrar, as well as Business School area chairs, associate chairs, and program offices to ensure that changes are processed accurately and in a timely manner. Coordinates scheduling, budgeting, and contracting of certain courses with the Office of Extended Studies. Adheres to campus deadlines and ensures schedule is accurately reflected in all University and School of Business systems. Updates instructor and TA assignments related to grading, workload, and access to enterprise learning management system (ELMS). Provides reports related to space use, instructor workloads, and course survey results. Enters room reservations to internal scheduling system including courses, exams, and non-course meetings and events.

Minimum Qualifications:

Education:
  • Bachelor’s degree 


Experience:
  • Three (3) to five (5) years of relevant experience in managing a complex program schedule, project planning, and working in a time-intense work environment.
  • Experience working with course scheduling, event scheduling, and/or project planning.

Knowledge, Skills, and Abilities:
  • Proficiency with standard office and business software applications including a strong aptitude for spreadsheets.
  • Extreme attention to detail.
  • Excellent organizational, time management, and interpersonal skills.
  • Strong analytical skills.
  • Ability to solve problems creatively while adhering to policy and procedure.
  • Must possess a high level of professionalism and strong communications skills.
  • Ability to work both independently and as part of a team.

Preferences:

Preferred Education:
  • Master’s Degree.


Preferred Experience:
  • Previous work in higher education.
  • Experience with EMS and 25Live room scheduling software.
  • Familiarity with UMD Student Information System.

Job Risks

Not Applicable to This Position

Physical Demands

  • Sedentary work.
  • Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Posting Date:

09/15/2022

Open Until Filled

Yes

Best Consideration Date

09/30/2022

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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